Purchase Module
Source the right materials, from approved vendors, exactly when and how much you need.
Make Procurement Cost-Effective and of the Highest Quality
From planning and quotation through ordering, receipt, and invoicing, BatchMaster’s Purchase Module supports every stage of the procurement lifecycle. It automates key procurement activities such as identifying suitable suppliers, negotiating prices, issuing purchase orders, and processing bills ,making raw material sourcing faster, more controlled, and more efficient.
BatchMaster also simplifies contract management, vendor relationships, rate negotiations, material inspections, and returns within a single system. Its purchasing workbench, integrated with MRP, provides visibility into preferred vendors, active contracts, and lead times, allowing teams to make quick, informed adjustments to material plans.
With built-in Procurement Setup and Vendor Management capabilities, BatchMaster enables:
- Centralized vendor master data to classify suppliers and define item-specific purchasing control.
- Structured organizational visibility with department-wise procurement governance and oversight.
- Accurate landed cost tracking to capture and allocate additional costs for transparent inventory valuation.
Together, these capabilities help organizations streamline procurement operations while maintaining cost control, supplier accountability, and material quality.
Some of the outstanding features of BatchMaster ERP’s Purchase Module are as follows:
Vendor & Procurement Master Management
- Centralised vendor and procurement master data management, including supplier classifications, pricing, discounts, tax information and purchasing controls
- Single-click visibility into purchase history, contract details, alternate items and historical pricing
- Maintenance of vendor statistics covering performance, item prices, lead times and available concessions
- Organisational-wide visibility into approved suppliers and procurement policies
Purchase Requisition, Demand Planning & Approvals
- Structured purchase requisition and indent management supporting both planned and ad-hoc procurement
- Internal demand planning and forecasting to support production-driven purchasing
- Automatic purchase order generation using Re-Order Points (ROP), Economic Order Quantities (EOQ), MRP and Master Production Scheduling (MPS)
- On-demand purchasing for make-to-order scenarios
- Policy-driven, multi-level, role-based approval workflows ensuring governance and compliance
Strategic Sourcing & Vendor Contract Management
- Integrated strategic sourcing and vendor contract management with negotiated pricing, quantities and validity periods
- Vendor quote evaluation based on price, lead time, delivery performance and quality
- Comprehensive vendor performance assessment across delivery reliability, quality, lead times and cost efficiency
- Access to contract pricing, concessions and sourcing terms directly during purchase creation r performance assessment across delivery reliability, quality, lead times and cost efficiency
Purchase Order Management & Control
- End-to-end purchase order management covering inventory items, services, direct deliveries, returns and rejected returns
- Automated indent-to-PO conversion and PO consolidation for faster and more controlled purchasing
- Flexible unit-of-measure handling, including ordering in one unit and pricing in another
- Real-time purchase order lifecycle visibility from creation and approval through fulfilment and closure
- Seamless navigation from purchase order creation to receipt and invoicing
Goods Receipt, Invoicing & Landed Cost Management
- Integrated goods receipt processing with real-time inventory updates
- Generation of material receipt notes and vendor invoices
- Three-way matching between purchase orders, goods receipts and vendor invoices to ensure accuracy
- Centralised inbound receiving and logistics coordination with precise quantity and cost capture
- Integrated landed cost management with automated allocation for accurate inventory valuation and financial transparency
Procurement Reporting, Compliance & Analytics
- Audit-ready procurement reporting covering vendors, contracts, approvals, deliveries and spend
- Reports on critical materials, delivery expectations, open purchase orders and vendor performance
- End-to-end purchase-to-pay visibility across orders, receipts, invoices and landed costs
- Historical procurement data and trend analysis supporting audits, compliance and strategic sourcing decisions
Web/Cloud Deployment Available
Give your small, mid-size, or large-scale businesses the power of our ‘Cloud ERP’ solutions, and enjoy the benefits of leveraging the cloud.
Run Our Manufacturing ERP With Your Existing Financials
Upgrade to our ERP without missing a beat in your financial and accounting routines. BatchMaster ERP offers seamless integration with Tally, QuickBooks, Sage 50/100/200/300, SAP Business One and other popular systems, ensuring a smooth transition.
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